Winter Matchplay Terms & Conditions

The events will be run in accordance with ‘The Rules of Golf’ as laid down by the R&A and the Local Rules of the courses visited.


  • The Matchplay is open to all golfers, male and female who have a valid WHS handicap.
  • Competitors under the age of 18 as of October 1, 2022 are welcome to take part but must be accompanied by an adult who is over 18 years of age as of October 5, 2022.
  • The handicap limit for the Matchplay is a Handicap Index of 24 for all participants.
  • Should a player’s handicap exceed the limit on the day, their handicap will be reduced to the handicap limit.
  • A player is solely responsible for playing from their correct handicap.

Entry Requirements, closing dates and refunds

  • All payments must be made upon entering the Matchplay.
  • Registration will close at 11pm on October 5, 2022, the 1st round will commence on the October 10, 2022.
  • All participants must have a valid WHS handicap index.
  • If a player chooses to withdraw, the following penalties will apply on a sliding scale for administration purposes:
  • Up to 60 days before the closing date of the event: players receive a full refund.
  • Up to 30 days before the closing date for the event: players receive a 50% refund
  • Up to 14 days before the closing date for the event: players receive a 25% refund
  • If a player withdraws after the closing date for the event their entry fee is non-refundable.
  • A player can substitute him/herself with another eligible player provided full details of that player are given to the organiser prior to the First Round commencing.
  • Once the Matchplay has commenced you cannot change or substitute your partner.
  • Should the Matchplay become oversubscribed a waiting list will be used. The waiting list will operate on a first come, first served basis. Should a spot arise, the first pair to be contacted and to accept will be the first pair to fill the remaining spaces.
  • A single golfer can register on behalf of the pair. Please take time to fill in both players’ details correctly, including spelling of names, consistency of names, email addresses and membership numbers. You are responsible for your pair being contactable, arranging of matches and having correct handicap Indexes.
  • An individual cannot register with multiple partners and each pair can only register one entry.

Matchplay Format – Including handicap allowance

  • The playing format for the knockout rounds is Betterball Matchplay with a 90% handicap allowance under the World Handicap System.
  • Ladies and Gentlemen will compete against each other according to the CONGU Mixed Tee Calculator in accordance with the WHS for a Matchplay competition format. Handicap adjustments should be applied to the playing handicap prior to your match in accordance with the WHS system.
  • Round 1 will get under way on October 10, 2022 and is to be completed by November 27, 2022.
  • Participants will be split into local regions to avoid long–distance travelling and given plenty of time to complete their matches.
  • You’ll be drawn either home or away in each round. You will either have home advantage at your golf club, or get the opportunity of experiencing a new course and environment.
  • The winner of each match is responsible for the submission of the result. Results are to be submitted to [email protected]
  • In the event of matches being all square after 18 holes they will be decided by a sudden death play off commencing at the first hole played and the appropriate shots will be given.
  • If it is agreed that a play-off cannot be concluded due to daylight then the match will be replayed at the away team’s course on another mutually convenient date.
  • If it is agreed between the pairs that a match has to be abandoned during the round due to lack of daylight or the course becoming unfit for play, then play shall resume from the point where the match was abandoned as stated in the Rules of Golf on a future date agreed between pairs.

General Terms and Conditions

  • Every golfer should look to organise and play matches as soon the draw is made. Do not wait until the deadlines. Once complete you will be able to arrange your next match.
  • Once you have registered your pair you will be sent a confirmation. After the closing date you will then be sent the contact details of your 1st round opponent in order to arrange your match.
  • It is understood that when giving times and dates, consideration for peoples work will be a given.
  • A weekend date must be offered.
  • Times and dates should take into consideration daylight hours.
  • A minimum of 4 dates must be provided, though there is an expectation that people will explore all options before determining that a date cannot be agreed upon.
  • Many golf clubs offer courtesy and are happy to do this because their members will mutually benefit when playing away elsewhere, but some clubs will not permit this. If courtesy is not possible then we recommend the visitor fees being split four ways, but if not then the away team will need to pay a visitor fee to the club as per normal golf club policies.
  • By entering into the Matchplay you are deemed to have read, understood and accepted our Terms & Conditions as well as our Privacy Policy.
  • Shortened Course – The main thing is to get out and play so we would recommend either swapping venues, or playing the shortened course. The players should agree whether they play the shortened course as the match and accept the result, or whether to play 18 holes in total. For example a course which has 12 holes open. You should agree whether to hold your matchplay over the 12 open holes, or whether to play 1-12 and then 1-6 to make up 18 holes. This will depend on weather and tee availability amongst other factors – so the players must make the decision themselves. Either option is acceptable to us – the main thing is you are getting out and playing.


  • Each pair that wins four rounds of matchplay will be eligible for free entry in to one of our 2023 NCG Top 100s Tour events.

For any further questions or information, do not hesitate to call our office on 0113 2893979